In addition to classic interview scheduling, it is also possible to schedule using booking links.
In the interview invitation, you can also send the candidate a link where they will see available time slots in your calendar.
If the candidate chooses a time slot, it will automatically be blocked for other candidates. You can have multiple candidates for one time slot, depending on the booking link settings.
❗Only a role with administrator rights can create a booking link.
Create a booking link by clicking the Add Link button.
To create a booking link, you need to select a calendar for synchronizing this event and fill in the requirements marked with the * icon.
Clicking the Next button will take you to time planning.
Dates within a variable time range from - to
Dates with a fixed date
For fixed dates, times can be added and removed even for already created links - edited.
For individual time slots, you can choose the number of participants per meeting. The number of participants is selected separately for each time slot. The selected number of participants determines how many can attend a given time slot at maximum, according to the meeting duration.
The link can be shared with colleagues throughout the entire institution.
Only links with specific dates set, i.e., a fixed date and time, can be shared. This booking link can then be edited by both the administrator and the owner who has acquired rights through sharing.
The link is sent via email, where subsequent editing (adding/removing) of dates is possible. Unlocking the link is done via a password obtained from the administrator who shared the link with you.
💡A booking link can only be shared with specific dates (not floating).
The shared link must be obtained from the "Shared with external employees" table.
The link from the "You already have active sharing" table is only accessible to users logged into ATS Recruitis.
💡❗ It may happen that you assign a booking link to a candidate, but all time slots are occupied. In the email with the booking link, it is good to mention who to contact if all time slots are taken.
In such cases, icons of a crossed-out circle in the 'Availability' column and on the candidate card will alert you when assigning a link to a candidate in the 'Interview' section.
In this article, we will describe the difference between internal and external calendars.
How scheduling and booking meetings for candidates works